Eliminate Half The Words You Write!

BREAKING OLD HABITS
Habits from days gone by still affect our writing. Teachers assigned papers and essays to us in school, and required a specific number of words or pages. We groaned, sat down and wrote everything we could on the topic. Then we did the dreaded “word count.” Inevitably, we ended up dozens (or hundreds) [...]

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Do You Love Needless Phrases?

DO YOU LOVE NEEDLESS PHRASES?
Writers often use phrases that don’t add to their writing. They put them in every document, and think they’re using good writing technique and good communication. Turn them loose with a letter or memo, and some will use one to begin every paragraph.
Readers skip those phrases completely, and may turn the [...]

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Business Writing: See The Big Picture

For the past six and a half years I’ve written this monthly newsletter, focusing on small ideas and pieces of the total process we call Business Writing. From time to time, it’s a good idea to step back and look at the big picture. I promise you: reading and applying this month’s information will revolutionize [...]

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Lincoln’s Gettysburg Address

The best writing reaches a desired reader (or readers) at levels comfortable to their reading ability. If you write something too hard for people to read and understand, you’re not likely to enjoy much success.
Many people consider the Gettysburg Address the greatest American speech. For decades, middle school students have struggled to memorize it. Nearly [...]

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Check Your Writing’s Readability

Check Your Writing’s Readability
The best writing reaches readers at levels comfortable to their reading ability. If you write something too hard for people to read and understand, you won’t enjoy much success.
“Readability” charts are not new. Nearly 60 years ago both Rudolph Flesch and Robert Gunning devised simple ways to measure the difficulty level of [...]

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Appreciating Our Rich And Beautiful Language

English: it’s the language of business, communication, aviation and the internet throughout the world. (OK, the French want their speakers to stop saying “e-mail” and have offered up “courriel” as a substitute. Stay tuned.) More than a billion people use it in some form every day, many of them exclusively. It constantly changes, adapting to [...]

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Sharpen Your Spelling!

We all have spellchecking in our word processing and e-mail programs. Websites, printed information, and phone locations abound. Even the person sitting next to us at work may have decent spelling skills, and doesn’t mind helping out once in a while. But that doesn’t excuse any business writer from making a commitment to sharpen spelling [...]

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How The Best Business Writers Do It

The Harvard Business Review reported a study a few years ago. In a survey involving more than 1,200 CEOs from all across the country, the researchers collected writing samples and analyzed them, looking for similarities. The CEO group represented a wide variety of people, ages, locations, backgrounds, educations and organizations. The common link: corporate success.
The [...]

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Business Writing’s “Seven Cs”

Ask these seven questions yourself. Is your writing…
CONVERSATIONAL? Good writing sounds like people talking with one another. Picture your reader as you write, and then write as if you were having a conversation with that person…perhaps as the two of you enjoyed a cup of coffee and discussed a topic of mutual interest. Read your [...]

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Increase Your E-Mail Effectiveness

We spend an average of two hours a day at it, according to some studies. It’s by far the most common kind of writing in the workplace today.
Effortlessly, it sends messages across thousands of miles in less time than it takes to blink an eye. It has reconnected old friends and family with each other. [...]

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